Chandler's Ford Parish Council

Hiltingbury Tennis Courts

Hiltingbury Tennis Courts, Key Cards and Coaching

If you have paid a £10 usage fee
(as well as having a key card) 
please follow this link

to book a tennis courtTennis Court Bookings

TENNIS COURT CLEANING 2017

PLEASE NOTE THE COURTS ARE BEING CLEANED ON MONDAY AND TUESDAY 22/23 MAY 2017 WITH A PRESSURE WASH AND ALGAECIDE 

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FREE TENNIS COACHING SESSIONS

Our licenced coach Ola Osuch is doing free tennis coaching sessions for school kids, as an additional Parish Council contribution to 'Summer of Sport', on Monday and Wednesday 25 and 27 July and 15 and 17 August between 10.30 and 12.30 on courts 3 and 4. It is totally free, you just need a tennis racquet (and a bottle of water)!

Please book direct with Ola on 07971 262721

Registered Coaches

Ola Osuch (LTA Registered Coach) is the only coach so far to have been licensed by the Parish Council to provide coaching on the Hiltingbury Tennis Courts. Her adult sessions run on a pay as you go basis at £5.00per hour a person per session starting 18 June 2016. She also coaches on Sundays and will be providing free coaching in the first and last weeks of the school summer holidays.

Ola's Sessions are:

Monday
9.30am to 10.30am Teddy Tennis (2.5-5 year olds) 6.30pm to 7.30pm Mixed Adult Coaching Beginners/Improvers (Court 3)

Wednesday
9.30am to 10.30am Teddy Tennis (2.5-5 year olds) (Court 3)

Saturday
9am to 10am Teddy Tennis (2.5-5 year olds) 10am to 11am Ladies Coaching Beginners/Improvers

Sunday
9am to 10am Teddy Tennis (2.5-5 year olds) 10am to 11am Mini Tennis Red (ages 5-8) 11am to 12pm Girls Only Coaching (ages 10+) Beginners/Improvers  

Teddy Tennis will be starting w/c 4th July 2016

Ola's contact details are:
Mobile number 07971 262 721
Email ola.osuch@yahoo.co.uk
Facebook page: Ola Osuch Tennis Coaching

 

The tennis courts are usually accessed by means of a key card (since 31 January 2016). These are available for purchase at the Parish Council office at Fryern Pavilion and cost £10.00 each (including VAT) and will be charged the same for replacement if lost/stolen. There is also an annual usage fee of £10.00 for a household. If your subscription runs out you will find your key card does not work any longer. This will give you access at most times to the three bookable courts and court 4.

The key cards are proximity ones and only need to be held up against the card reader on the gates. They should work when kept in a wallet and are needed to both enter and leave the courts. The application form for key Cards and Annual Use is available here.

The Courts are automatically locked down for the night 30 minutes after sunset, with a bar on entering the courts after sunset but the ability to leave up to the lock down time, and opened again after sunrise. The opening and closing times will be updated each fortnight and published on either the courts or the Hiltingbury Pavilion noticeboard by the door to the pavilion (when fitted).

Courts 1, 2 and 3 are usually bookable, however on Saturdays and Sundays between 13.00 and sunset, and at other published times including during the school holidays court 3 (along with court 4) will be open access and not bookable.

A key card will still be required to play tennis at these times on courts 3 and 4 it will be a matter of turn up and play (a wait until the next hour comes). Casual players will need to obtain a key card from the parish office (during opening hours) on payment of £10.

For the school summer holidays a key card deposit scheme will be in place that effectively means at the open access times play can be for free so long as the key card is returned at the end of the holidays. There will be a £10 refundable deposit and numbers will be limited. Unreturned key cards will forfit the deposit and be disabled. 

For the purposes of open access and 'turn-up-and-play' the hour mark will be taken as the time the court should change players (players have to give up the court when 60 minutes play has occurred). The purpose of having a key card is to ensure the courts can be kept secure and that players can exit after the gates close. Casual Use and Open Access key cards will only unlock the gates at times specified by the Parish Clerk.

To book a court please use the link below to create an account - there is no charge for householders with a registered key card and paid user subscription to book a court.

Court booking fees apply to organisations (clubs, schools and coaches) for block bookings and are invoiced on such a basis and VAT exemptions only apply as per the current VAT regulations for appropriate block bookings (i.e. 10 or more block bookings paid for in advance, with no refunds if a session is cancelled for whatever reason for affiliated clubs and schools). Clubs, schools and ALL coaches must block book courts via the Parish Office. otherwise their key cards will not work.

Tennis Court Bookings

The layout of the courts (for booking purposes) is as per the diagram below:

By entering/using the tennis courts all users (key card holders, clubs, schools, coaches and free access users) have agreed to comply with the terms and conditions of use these are:

HILTINGBURY TENNIS COURTS TERMS AND CONDITIONS OF USE

These Hiltingbury Tennis Courts Terms and Conditions are the Parish Council’s Standard Terms and Conditions of Sale which apply to the provision of the tennis courts and key cards. If you are unsure as to whether you are able to take part in any activity, or you have any questions concerning these Terms and Conditions, please contact us before booking.

For the purpose of these Hiltingbury Tennis Courts Terms and Conditions:

‘Courts’ means the Outdoor Courts.

‘Outdoor Courts’ means the four outdoor hard-court tennis courts within the Hiltingbury Recreation Ground.

‘You’ means the customer, being any person taking part in any activity on the tennis courts.

1. IMPORTANT NOTICES

1.1. Playing tennis carries inherent risks. You accept these risks and are responsible for your own actions and involvement.

1.2. By entering the tennis courts, you have accepted, and agreed to comply with, these Hiltingbury Tennis Courts Terms and Conditions.

1.3. Key cards are the only means of access to courts outside of prescribed free access times. Key cards are charged for at £10.00 and are valid for a single household. They can only be used by members of the registered household.

1.4. There is also an annual usage fee of £10.00 per key card holding household.

1.5. If you do not act in accordance with these Hiltingbury Tennis Courts Terms and Conditions you may be asked to leave the courts without any entitlement to a refund and your key card may be cancelled.

1.6. No ball games other than tennis to be played on the courts without the agreement of the Council.

1.7. In making a booking on behalf of a group, you are responsible for ensuring all group members comply with these Hiltingbury Tennis Courts Terms and Conditions.

1.8. No coaching services (whether or not for payment) may be carried out at the tennis courts without the prior written consent of the Clerk of the Parish Council. Anyone found to be providing such services without the necessary consent may be asked to leave the tennis courts without any entitlement to a refund for key cards or standard annual usage fee.

2. CANCELLING OR RE-SCHEDULING A BOOKING

2.1. If you decide to cancel your booking or the Parish Council has to close the courts there is no refund.

2.2. Courts may be booked up to 1 week in advance.  You will normally need to pre-book a court to be able to play on it.

2.3. Only 1 hourly session may be pre-booked on the courts per day per key card holder.  If the court is vacant at the end of your pre-booked session and nobody is waiting you may extend your period of play.  If however the court has been pre-booked by another customer, or somebody is waiting your period of play must not extend beyond your own pre-booked session, even if you arrived late.

2.4. Please ensure you close the gate both on entering and leaving the courts.

2.5. If two people think they have booked the same court please ring the Parish Office or check online and the person’s name that appears on the booking system will be the person allowed to play.

3. FOOTWEAR AND CLOTHING

3.1. Non-marking training shoes or tennis shoes must be worn whilst on the courts at all times.

3.2. When using the tennis courts you must be appropriately dressed all times.

4. TENNIS COURTS POLICIES AND INFORMATION

4.1. No dogs other than guide dogs kept on leads may be brought into the tennis courts’ enclosure.

4.2. Smoking (including electronic cigarettes or any other artificial cigarettes or smoking devices) is not permitted anywhere within the tennis courts.

4.3. If you wish to use sound or video recording equipment within the tennis courts, please speak with a member of our staff before doing so.

4.4. The Parish Council accepts no responsibility for the loss, theft or damage to any personal items brought onto the tennis courts.

4.5. The Parish Council accepts no responsibility for any information displayed or broadcast in the tennis courts by any third party.

4.6. If you lose your key card and need a replacement, a £10.00 replacement fee will be charged.

5. YOUR RESPONSIBILITIES

5.1. Please follow all safety and information signs displayed around the tennis courts.

5.2. Any accidents or incidents should be reported to a member of our staff.

5.3. Please treat the Parish Council’s property and facilities with care at all times.

5.4. Please do not leave any items unattended.

6. RESPECTING OUR STAFF AND CUSTOMERS

6.1. The facility is shared by a range of different customer groups. Please respect other players and be aware of your surroundings.

6.2. Please follow any instructions given by our staff.

6.3. Please do not distract others while they are participating in an activity.

6.4. Dangerous or threatening behaviour will not be tolerated. If you are part of a group which causes a disturbance, the group will be treated as one and our staff have the right to remove the whole group from the tennis courts and your key card may be cancelled. Any malicious damage caused may result in prosecution and a recovery of all costs incurred.

THE PARISH COUNCIL RESERVES THE RIGHT TO AMEND THESE HILTINGBURY TENNIS COURTS TERMS AND CONDITIONS FROM TIME TO TIME AND WITHOUT NOTICE.

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