Chandler's Ford Parish Council

Council Agendas


Duncan Murray, Parish Clerk
Fryern Hill Pavilion, Greenways, Chandler’s Ford. SO53 2LE

Telephone 023 8026 6612


Please note that if a meeting is scheduled and there is no published agenda on this page 3 clear days before the meeting, then the meeting has been cancelled due to a lack of business to transact.


8 May 2018

Notice is hereby given that the Annual Parish Meeting will be held on Tuesday 15 May 2018 at 8.00pm at the Fryern Pavilion, Greenways, Chandlers Ford. The meeting will be chaired by the Chairman of Chandler’s Ford Parish Council, Cllr. Margaret Atkinson.


  1. Apologies for Absence
  2. Minutes of the Annual Parish Meeting 2017
  3. Chairman’s Report
  4. Community Matters:
  • Police Update
  • Community and Local Groups
  1. Public Questions



8 May 2018

To:  All Members of the Council


You are summoned to The Annual Meeting of the Parish Council on Tuesday 15 May 2018 at 8.30pm at the Fryern Hill Pavilion, Greenways, Chandler’s Ford.





Public participation, the first 15 minutes are set aside for members of the public who are invited to ask questions or make statements during this period.

  1. Election of Chairman
  2. Declaration of Acceptance of Office
  3. Election of a Vice-Chairman
  4. Apologies
  5. Declaration of Interests
  6. To elect Chairmen, Vice-Chairmen and Members of Committees:

a) Asset Management Committee (8 Members)

           b) Policy and Finance Committee (9 Members)  

c) Planning, Highways and Licensing Committee (8 Members)

d) Human Resources Committee (4 Members)

e) Audit and Risk Management Committee (5 Members [including CFPC, P&F and AMC Chairs])

  1. To appoint representatives to outside bodies:

a) Chandler’s Ford Community Association

b) Hiltingbury Community Association

c) Velmore Community Association 

d) North Millers Dale Association

e) QEII Jubilee Activity Centre

f) Itchen Valley & Chandler’s Ford Rotary Club

  1. Chairman’s Report
  2. To approve/accept minutes of meetings
  1. to approve the minutes of meeting of the Parish Council held on 12 March 2018,
  2. to approve the minutes of the Extraordinary meeting of the Parish Council held 26 March 2018,
  3. to approve the minutes of the Asset Management Committee of 9 April 2018,
  4. to approve the minutes of the Audit and Risk Management Committee of 4 April 2018 and its Sub-Committee meeting of 16 April 2018,
  5. to approve the minutes of the Policy and Finance Committee of 23 April 2018, to note resolutions, the financial reports, and to ratify the payments agreed by that committee.
  1. To agree that: -
    1. the direct debit payments for utilities bills, telephone, postage franking and trade/fuel cards be agreed to continue and that BACS/internet banking be authorised for salaries and HMRC payments,
    2. the Parish Council meets the criteria to continue to exercise the General Power of Competence, by being more than 2/3rds elected and having a suitably qualified Proper Officer, and
    3. to vary Financial Regulation 6.4 for a period of no more than 6 weeks to enable the signing of cheques by one Member and the RFO to ensure that suppliers and salary payments are maintained whilst the bank mandate is updated. (Chairs, Vice-Chairs of Council and P&F).
  2. Date and place of next meeting (Annual Return): 7.00pm 25 June 2017 at Fryern Pavilion, Chandler’s Ford.


Duncan Murray
Parish Clerk


Draft Minutes of previous meetings are available here


Press and public are welcome.