Chandler's Ford Parish Council

Council Agendas


Duncan Murray, Parish Clerk
Fryern Hill Pavilion, Greenways, Chandler’s Ford. SO53 2LE

Telephone 023 8026 6612


Please note that if a meeting is scheduled and there is no published agenda on this page 3 clear days before the meeting, then the meeting has been cancelled due to a lack of business to transact.


6 March 2018

To:  All Members of the Council

You are summoned to a meeting of the Parish Council on Monday 12 March 2018 at 7.00pm at the Fryern Pavilion, Greenways, Chandler’s Ford


Public participation, a period is set aside at the beginning for members of the public, who are invited to ask questions or make statements during this period.

  1. Apologies
  2. Declaration of Interests
  3. Community Safety – update
  4. Chairman’s Report
  5. To approve/accept minutes of meetings
  1. to agree the minutes of meeting of the Parish Council held on 29 January 2018,
  2. to agree the minutes of the Asset Management Committee’s meeting of 5 March 2018 and accept the minutes of that committee’s meeting of 5 February 2018,
  3. to agree the minutes of the Policy and Finance Committee’s meeting of 19 February 2018 and to note the financial reports including the, payments made and payments due, and
  4. to agree the confidential minutes of the HR Committee’s meeting of 27 February 2018,
  1. To discuss and agree having understood the contents of the updated Financial Business Case (and if in agreement with the Officer’s analysis on the capital funding available and the construction period S-Curve cashflow forecast that demonstrates evidence that the Council can afford both the capital build costs and the cashflow of the VAT output and reclaim effects) to RESOLVE to proceed with the construction of a Sports Hall Extension to, and Refurbishment of, the Hiltingbury Pavilion at a maximum fixed contract price of £2,201,523.
  2. Following agreement to proceed (if so resolved) to: -
    1. agree that the final decision on appointment of the contractor from the two shortlisted be delegated to the Audit and Risk Committee, to determine as soon as practicable,
    2. authorise the Proper Officer of the Council to sign the contract for the Hiltingbury Pavilion extension with the appointed contractors,
    3. authorise the Proper Officer to enable payment of invoices raised by the contractor, duly certificated by the council’s appointed project manager (TKLS Architects),
    4. authorise the Proper Officer to process the receipt of all grant monies available from EBC, under the funding arrangements agreed within the New Homes Bonus Scheme and to access the loan facilities from the PWLB up to the sum authorised by the Secretary of State DCLG (£1.4M), and
    5. note that the delegated authority to manage the construction period, and to decide the business model the project will follow, correctly rests with the Asset Management Committee.
  1. Date and place of next scheduled meeting: 17 May 2018 at Fryern Pavilion, Greenways, Chandler’s Ford.


Duncan Murray
Parish Clerk


Draft Minutes of previous meetings are available here


Press and public are welcome.